How can we help?
How can we help?
Chautauqua Institution staff is here to help you in any way throughout the process. We can help with guest list creation, mailings, artwork, and will provide a DVD with short videos on CHQ, the arts, religion, music, entertainment, recreation, youth programs, and education. Visit our media resources for pictures of Chautauqua Institution to use at your party.
Steps to becoming an advocate
Steps to becoming a CHQ Advocate
- Contact Jordan Steves, Director of Strategic Communications and Community Relations at Chautauqua Institution today with your interest in becoming an advocate.
- Determine your hosting plans. Would you like to have an informal conversation or show videos provided by CHQ? Would you like to focus on the performing and fine arts or give an overall summary of CHQ programming?
- Decide on your style of gathering (community meeting, dessert party, tea, cocktails & finger foods, etc.).
- Prepare a guest list which includes names, mailing addresses, and e-mails. CHQ staff is here to assist in this process. We can contact other Chautauquans in your area to see if they have any other possible guest contacts or collaboration ideas.
- Determine the size of your party depending on how many will fit comfortably in your home or other chosen venue.
- Tailor the invitation template to your gathering plans and style and mail and/or e-mail invitations to the guest list. Plan on providing 3-4 weeks notice, if possible.
Invitation Template
- Follow up with guests who you have not heard from (1 week out).
- On the evening of the event, be informative and have fun! Share your CHQ experiences and describe the programming mix…there’s something for everyone!
- Show a short video about CHQ at your event. Contact Jordan Steves to request a DVD.
- Have guests sign in. Those who provide their email address will be entered to win a free stay at the Athenaeum Hotel. They will also be offered a special rate for a hotel stay just by attending your event.
Guest Sign-In
- Send your final guest sign-in sheet and a photo of the event (if you took one) to jsteves@chq.org or mail to: Jordan Steves, c/o Chautauqua Institution, Marketing and Communications, PO Box 28, Chautauqua, NY 14722.
- Jordan Steves will be in touch with you following the event to debrief and benefit from your feedback and experiences.
