Email Signature Guidelines

Email Signature Guidelines

Consistent email signatures deliver a visually coherent look across all departments and offices. Consider your email signature your digital business card. Please note the following guidelines:

  • Font and size: Calibri, 11 point
    Email body font should match but can be slightly larger
  • Include two hyphens (--) as the first line of your mail signature — this signals to most mail clients not to display your signature repeatedly in replies and long threads.
  • Do not abbreviate elements of titles or department names.
  • Always include your mailing and physical addresses (may vary by department) and your email address.
  • Always include your office phone number. Otherwise, list only the phone and fax number(s) at which you prefer to be reached (numbers separated by periods).
  • If including preferred pronouns, guidance is provided below.
  • When applicable, professional designations or certifications may be placed directly after your name: Bob Chautauqua, AIA
  • Do not include the salutation from your message (Sincerely, Best regards, etc.) in your signature.
  • Personal quotations or philosophical statements should not be included as part of your signature. It is important to avoid the potential confusion of external audiences assuming a particular statement represents the Institution’s official vision, ideology or brand promise.
  • Watermarked, colored, patterned or photographic backgrounds in emails are not to be used as they often make correspondence difficult to read and are not always compatible with other email programs.
  • When needed/applicable, a confidentiality clause or other disclaimer can be included at the bottom of the signature: This e-mail message is intended only for the personal use of the recipient(s) named above. If you are not an intended recipient, you may not review, copy or distribute this message. If you have received this communication in error, please notify the sender immediately by e-mail and delete the original message.

See below for templates.


 

Email Signature Templates 

Copy the appropriate template below (including the "--") and paste into a new signature text field under Outlook's Preferences menu (desktop and web-based). If necessary, change font to Calibri. Delete all red text and any unneeded fields. Refer to guidelines above for required fields. 

NOTE: These standards will not accommodate all variables across the organization. Variations, exceptions or additions to this format should be referred to the Department of Marketing and Communications for guidance. It is also expected that you may use several variations of your signature, based on time of year and/or audience.

 


 

INSTITUTION STAFF
Including all enterprises and all seasonal companies and departments

-- (the two hyphens are part of the signature; please leave in)
Your Name (should be bold)
preferred pronouns (preferred style is all lowercase, no parentheses, slashes as separators)
Title

Title 2 (if applicable)
Title 3 (if applicable)
Enterprise, Company or Department (if not clear from title)
yname@chq.org | o: 716.357.6250 | c: 716.597.5555 (preferred direct contact information; must include at least email and office phone)


Chautauqua Institution

PO Box 28 | 1 Ames Ave. (customize physical address if not stationed in Colonnade; abbreviate Ave. but not Street, Road or Drive)
Chautauqua, NY 14722 (no periods in NY)
f: 716.357.9014 (if necessary)
chq.org | secondary website (if applicable; hyperlink appropriately and do not include www.)

Dedicated to the exploration of the best in human values and the enrichment of life. 


FOUNDATION STAFF 

-- (the two hyphens are part of the signature; please leave in)
Your Name (should be bold)
preferred pronouns (preferred style is all lowercase, no parentheses, slashes as separators)

Title
Title 2 (if applicable)
Title 3 (if applicable)
yname@chq.org | o: 716.357.6250 | c: 716.597.5555 (preferred direct contact information; must include at least email and office phone)

Chautauqua Foundation

PO Box 28 | 1 Ames Ave. (customize physical address if not stationed in Colonnade; abbreviate Ave. but not Street, Road or Drive)
Chautauqua, NY 14722 (no periods in NY)
f: 716.357.9014 (if necessary)
chq.org | secondary website (if applicable; hyperlink appropriately and do not include www.)

Dedicated to the exploration of the best in human values and the enrichment of life. 


INSTITUTION STAFF 
For those who work regularly out of the Washington, D.C., office

-- (the two hyphens are part of the signature; please leave in)
Your Name (should be bold)
preferred pronouns (preferred style is all lowercase, no parentheses, slashes as separators)

Title
Title 2 (if applicable)
Title 3 (if applicable)
Enterprise, Company or Department (if not clear from title)
yname@chq.org | c: 716.597.5555 (preferred direct contact information; office phone included with office address information below)


Chautauqua Institution

chq.org | secondary website (if applicable; hyperlink appropriately and do not include www.)

Chautauqua Grounds

PO Box 28 | 1 Ames Ave. (customize physical address if not stationed in Colonnade; abbreviate Ave. but not Street, Road or Drive)
Chautauqua, NY 14722 (no periods in NY)
o: 716.357.6250 | f: 716.357.9014 (if necessary)

Washington Office
1150 Connecticut, Avenue NW | Suite 700
Washington, DC 20036
o: 202.480.2244

Dedicated to the exploration of the best in human values and the enrichment of life. 

 

Visit Chautauqua

Explore the program

The world’s top speakers, performers, artists, and faith leaders convene at Chautauqua each summer to inspire a community. All in a setting – distinctively American and universally appealing to every sense – that calls you to engage and beckons you back.

Weekly Themes

Vacation destination for the entire family

Your vacation time with family is precious, and so are the memories you’ll make. And, just in case there are different definitions of fun in your family, we have you covered.

Youth Activities

Plan your Chautauqua vacation

Make your hotel reservations or order your gate passes and we’ll send you the 2018 Chautauqua Experience planning package, so you can begin today to imagine the memories you’ll make at Chautauqua in 2018.

Plan Ahead

Book an Athenaeum Hotel Package

Save up to 50% with a stay at the historic lakeside Athenaeum Hotel with an all-inclusive package

Book Now

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Unique place, in the best way

5 of 5 stars on Trip Advisor •  Reviewed July 12, 2017

I always struggle to explain CHQ to people. The institution has a beautiful campus - the houses are adorable, the shops and different buildings are all so architecturally different. Right on the water, complete with lighthouse, it's adorable. But the real gem are the lectures. I've never been in a group of people so motivated to learn and be engaged. The classes they offer throughout the week are amazing. I couldn't recommend coming to this place more.

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Explore Chautauqua: Spend the day at Chautauqua and enjoy a great meal and stellar concert

 

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Save up to 50% with an entertainment package at the Athenaeum Hotel

 

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Frankie Valli & The Four Seasons

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An Evening with Rhiannon Giddens and Francesco Turrisi

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Straight No Chaser

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Veronica Swift and the Benny Green Trio

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The Piano Guys

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The Silkroad Ensemble with Yo-Yo Ma

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ABBA

ABBA: The Concert

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The Red Violin: Film with Live Orchestra featuring Joshua Bell

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Harry Potter and the Chamber of Secrets in Concert

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The Filmmaker as Collaborator: A Conversation with Ken Burns and Friends

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Gin Blossoms

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Chautauqa Theater Company

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Chautauqua Opera Company

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Richard Marx

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About the Program

Institution to welcome Diversity Fellows through new Cincinnati partnerships

Chautauqua Institution is pleased to announce the establishment of the Chautauqua Diversity Fellows Program, an expansion of the Cincinnati Symphony Orchestra and University of Cincinnati College-Conservatory of Music’s (CCM) groundbreaking Diversity Fellowship Program for pre-professional underrepresented musicians. Through the new partnership, up to five fellows will be selected each year from within the Cincinnati Diversity Fellowship Program to participate in an eight-week summer residency at Chautauqua, beginning with the 2018 season.

“Inclusiveness — of race, gender, sexuality, ideas — is the Chautauqua ideal. We aim to be a leading force in evolving the field of symphony orchestras by diversifying the makeup of the Chautauqua Symphony Orchestra and investing in inclusion,” said Deborah Sunya Moore, vice president of performing and visual arts at Chautauqua Institution. “By making it a priority to help musicians from underrepresented communities early in their careers, the Institution hopes to be instrumental in their ability to compete for and win jobs in American orchestras. Diversity in the arts changes lives not only for the artist but also for audiences.”

Launched in 2015 with a grant from The Andrew W. Mellon Foundation, the Cincinnati Diversity Fellowship Program is open to violin, viola, cello and double bass players from populations that are historically underrepresented in classical music. Fellows perform the equivalent of five weeks per season with the Cincinnati Symphony Orchestra while enrolled in a two-year Master of Music or Artist Diploma degree program at CCM. Each class of fellows is selected through a rigorous series of auditions by hundreds of graduate-level musicians for CCM faculty members.

As many as five Cincinnati Diversity Fellows will be selected annually to participate in the summer residency with the Chautauqua Symphony Orchestra, with frequent performance opportunities in the Institution’s 4,400-seat Amphitheater. The fellows will be mentored by the orchestra’s professional musicians, who come to Chautauqua each summer from a variety of home ensembles around the world. In addition, fellows will mentor minority student musicians in Chautauqua’s Music School Festival Orchestra, and offer performances designed to engage the broader Chautauqua community. Chautauqua Diversity Fellows will be provided housing and receive a stipend to offset their expenses.

“The Cincinnati Symphony Orchestra and CCM are determined to advance diversity on orchestra stages and this new partnership will provide a significant boost to efforts both here and at the Chautauqua Institution,” said Jonathan Martin, president of the orchestra. “We are so pleased to now be working together with them in addition to CCM, on this important initiative.”

According to CCM Interim Dean bruce mcclung, “The Chautauqua Institution partnership provides the opportunity for our fellows to continue playing alongside and being mentored by professional musicians during the summer months, thereby enhancing the experience-based education that is at the heart of the Cincinnati Diversity Fellowship program.”